For an occasional lease in Poland, the notary fee is not arbitrary. In 2026, the statutory cap for the tenant’s declaration is PLN 480.60, while the final bill usually increases because of VAT, deed copies and, in some cases, signature certification on additional documents.

Author: NajemOkazjonalny24 Editorial Team · April 2, 2026

Key point: the city itself does not change the statutory cap. In practice, the total depends on the number of pages, the number of deed copies and any extra notarial actions.

What does the notary actually handle in an occasional lease?

The core document is the tenant’s declaration agreeing to enforcement and to vacate the property once the lease ends. This document must be executed in the form of a notarial deed.

The full package may also include deed copies and, depending on the landlord’s requirements, documents related to the replacement premises. The lease agreement itself does not have to be notarised, but without the tenant’s notarial declaration the occasional lease loses its main practical advantage.

How much does a notary cost for an occasional lease in 2026?

In 2026, the minimum wage in Poland is PLN 4806. This means the maximum fee for preparing the tenant’s declaration in an occasional lease is PLN 480.60.

What to remember

the cap applies to the tenant’s declaration itself,
VAT is usually added on top,
deed copies are charged separately,
extra certifications may increase the bill,
real-life totals depend more on documents than on the city.

What makes up the final bill

In most cases, you pay for three things: the notarial deed itself, copies of the deed and, if requested, certification of the signature on the replacement-premises statement.

A typical scenario

If the deed is several pages long and you need two copies, the final amount will be noticeably higher than the statutory cap alone. This is why two seemingly similar cases can end with different invoices.

The safest approach is to ask the notary’s office about three items before the appointment: the deed fee, the number of copies and the price of any extra certifications. That makes comparison much easier.

In practice: ask for a “full gross price including copies”, not just the price of the deed itself. That is the clearest way to compare offers.

In larger cities, the difference usually comes from appointment availability and office practice rather than from the statutory cap.

How to handle the notary step by step

If you want to complete the formalities smoothly, collect everything before signing the final lease package.

Agree on the rules — confirm that the lease will be an occasional lease and decide who pays the notary.
Collect the data — prepare IDs, party details, the property address and the lease term.
Arrange replacement premises — identify the address where the tenant can move if the lease ends.
Check the owner’s statement — confirm whether the landlord wants a simple written statement or a notarised signature.
Compare notary offices — ask about the deed fee, copy fees and the nearest available date.
Collect the full set — after the appointment, make sure you have all copies and annexes.

Pro tip: if the tenant does not speak Polish, check in advance whether a sworn translator will be required. This often affects both the appointment date and the final cost.

Most common notary cost items

Occasional lease — the items that most often affect the bill
Item	Who it concerns	Pros	Cons
Tenant’s declaration in the form of a notarial deed	Every tenant using an occasional lease	statutory fee cap, key protection for the landlord, the foundation of the whole structure.	VAT and copies are extra, requires an office visit, a translator may be needed in some cases.
Copies of the deed	Tenant, landlord and sometimes archive copies	easy to calculate per page, each party gets its own copy, keeps documentation organised.	the longer the deed, the higher the cost, extra copies increase the total quickly, this is often where quotes start to differ.
Signature certification on another document	Usually the owner of the replacement premises	helps the landlord accept the annex, keeps the file clean and formal, improves document credibility.	adds another fee, requires the signer’s presence, may slow down the whole process.

The biggest surprise is usually the copies. The longer the deed and the more copies you need, the higher the final total.

What really changes the price

In practice, the question is not whether you are in Warsaw, Kraków or Wrocław. The final amount depends on the specific parameters of the case.

Number of deed pages — more pages mean higher copy fees.
Number of copies — one copy and three copies are different totals.
Additional certifications — for example, the replacement-premises owner’s signature.
Sworn translator — sometimes needed for foreign tenants.
Appointment availability — may affect your choice of office, though not the legal cap itself.
Document quality — missing data and errors often prolong the process.

Common sense: always ask for the full cost of the whole notarial action, not just the “notary fee”. That is where most misunderstandings begin.

Common mistakes and quick fixes

Mistake: not deciding who pays.
Fix: agree on that before booking the appointment.
Mistake: confusing the notarial deed with the replacement-premises annexes.
Fix: treat them as separate parts of the file.
Mistake: asking only about the deed fee.
Fix: always ask about copies and extra certifications too.
Mistake: ordering too few copies.
Fix: decide in advance how many each party needs.
Mistake: typos in personal data.
Fix: compare names, ID numbers and addresses with the draft lease.
Mistake: leaving everything to the last minute.
Fix: book the office early, especially during busy moving periods.
Mistake: not checking the translator issue.
Fix: confirm the office’s requirements before the visit.

FAQ

? What is the legal cap in 2026?

? Can the notary charge more for the declaration itself?

? How much do deed copies cost?

? Who usually pays the notary?

Summary

In an occasional lease, the key notarial fee is capped by law, but the final price depends on the full document package. To compare offers properly, look beyond the deed itself and include copies, extra certifications and overall organisation.

Quick checklist before the appointment

decide who will pay the notary,
check the parties’ data and the property address,
prepare an ID document,
decide how many deed copies you need,
confirm the replacement-premises documents,
ask the office for the full cost including extras.

Bottom line: the biggest savings usually come not from a different city, but from clean documents and a clear quote for the full package.