Indication of a substitute address is one of the key documents used in an occasional tenancy agreement. Without it, the legal framework of this form of tenancy simply does not arise. Many tenants and owners look for a ready-made template, so we prepared a practical explanation of what a correct indication of a substitute address — template should look like and which elements it must include to be valid and effective.
If you need a ready document, you can download the template we prepared substitute address indication template (PDF) or click here: download the PDF template.
What is an indication of a substitute address?
The “indication of a substitute address” document is a written declaration by the tenant in which they specify a concrete place they can move to if the tenancy ends or if they are required to vacate the rented apartment. In practice, it is one of the most important parts of the attachments to an occasional tenancy agreement, alongside the notarial submission-to-enforcement declaration.
What must a correct document include?
- the exact address of the substitute premises,
- the tenant’s details — first name, last name, PESEL, residential address,
- details of the owner of the indicated premises,
- a clear statement that the tenant may live there if needed,
- the date and the tenant’s signature.
For full legal validity, it is also necessary to attach a second document, namely the consent of the substitute premises owner. Without it, the indication loses its effect and does not meet the requirements set out in the rules governing occasional tenancy.
Most common mistakes in document templates
- incomplete address details,
- missing consent of the owner of the indicated premises,
- inconsistent tenant details between the agreement and the attachment,
- missing date or signature,
- illegible scans of documents.
To avoid these mistakes, it is worth using well-prepared materials. Download a complete, correct indication of a substitute address — PDF template , which you can immediately attach to your occasional tenancy agreement.
A properly prepared document provides security for both the owner and the tenant, while protecting against problems if the tenancy later comes to an end.